GrantCraft Services
Federal Grant Management & Compliance Services
GrantCraft Consulting helps organizations that receive, manage, or pass through federal and state funds strengthen the systems behind the award.
Our services focus on the work that happens after funding is received: documentation, subrecipient monitoring, desk reviews, corrective action, audit readiness, policies, procedures, training, and practical post-award compliance support.
Whether your team is preparing for monitoring, responding to a finding, reviewing subrecipient documentation, cleaning up grant files, or building a stronger internal process, GrantCraft can help you move from uncertainty to a clear plan.
Core Services
Federal Grant QuickScan
Starting at $1,500
Not sure whether your grant files would hold up in a monitoring review, reimbursement check, closeout, or audit?
The Federal Grant QuickScan is a focused review of one federal award or subaward. It is designed to identify the most important documentation and compliance risks before they become bigger problems.
What you receive:
A clear, plain-English memo identifying:
- What looks generally sound
- What documentation may be missing, unclear, or weak
- What should be fixed first
- What may require deeper review or follow-up support
- Practical next steps your team can take right away
The QuickScan is not a full audit or legal review. It is a focused compliance and documentation check designed to help your team understand its risk and decide what to do next.
Federal Grant Risk & Readiness Review
Starting at $4,500
Are your grant files, policies, and internal processes ready for monitoring, audit, reimbursement review, closeout, or a funder request?
The Risk & Readiness Review is a deeper diagnostic for organizations that want a practical assessment of how well they are managing a federal award or subaward.
This service helps your team move from “Are we doing this right?” to a prioritized action plan.
What you receive:
A written Risk & Readiness Report that identifies:
- What appears generally sound
- What documentation is missing, unclear, or weak
- Which issues may create monitoring, audit, or compliance risk
- Which improvements are required versus recommended
- What your team should fix first
- What can reasonably wait
- Where follow-up support may be useful
The report includes a practical 30/60/90-day action plan so your team can move from review to implementation.
Virtual Desk Reviews & Targeted Monitoring
Starting at $3,500 per review
Need to monitor a subrecipient, partner, or grant-funded project but do not have the internal capacity to conduct a thorough review?
GrantCraft provides structured virtual desk reviews that help pass-through entities and grant-funded organizations review documentation, identify issues, and create a clear monitoring record for the grant file.
The goal is practical and focused: determine whether the documentation supports the costs, activities, and compliance expectations tied to the award.
What you receive:
- Targeted document request list
- Structured review of selected documentation
- Summary of what appears adequately supported
- Identification of missing, unclear, or weak documentation
- Items requiring follow-up, clarification, or correction
- Practical recommendations for strengthening the grant file
- Written desk review or monitoring report
- Optional corrective action language or follow-up tracking support
Subrecipient Monitoring Toolkit & Implementation Sprint
Starting at $8,500
Need a subrecipient monitoring process that staff can actually use?
Many organizations know they are responsible for monitoring subrecipients, but the process is often unclear: who should be reviewed, how often, what documents should be requested, what staff should look for, how issues should be written up, and how corrective action should be tracked.
GrantCraft helps pass-through entities build a practical, risk-based monitoring toolkit and workflow — not a binder full of unused templates.
Good fit for organizations that:
- Issue subawards or manage grant-funded partners
- Are building a subrecipient monitoring process for the first time
- Have monitoring tools that are outdated, inconsistent, or rarely used
- Need a clearer process for risk assessment, desk reviews, invoice review, and corrective action
- Want staff to use the same forms, standards, and documentation expectations
- Need to strengthen monitoring records before an audit, funder review, or new award cycle
Possible deliverables:
Each sprint is scoped around your organization’s awards, subrecipients, staffing, and risk areas. Deliverables may include:
- Subrecipient risk assessment tool
- Annual or award-specific monitoring plan template
- Desk review checklist
- Virtual site visit guide
- Invoice review checklist
- Corrective action tracker
- Subrecipient document request template
- Subrecipient communication templates
- Monitoring report template
- Documentation standards or file checklist
- Staff training session
- Implementation walkthrough or office hours
What you receive:
A practical monitoring toolkit customized to your organization’s needs, along with a clear explanation of how to use it.
The goal is not to create more paperwork. The goal is to help your team monitor consistently, document decisions clearly, and identify issues before they become bigger problems.
Corrective Action & Documentation Support
Starting at $5,000
When a monitoring review, audit, funder request, or internal concern identifies a problem, it can be hard to know what to do next.
GrantCraft helps organizations move from concern to corrective action by clarifying the issue, identifying the documentation needed, drafting practical corrective action steps, and strengthening the process so the same problem is less likely to recur.
This service is designed to be calm, practical, and non-punitive. The goal is not to assign blame. The goal is to help your team understand the issue, organize the evidence, and build a clear path forward.
Support may include:
- Review of the finding, concern, monitoring report, or funder request
- Clarification of the issue and likely root cause
- Review of available documentation and identification of gaps
- Documentation repair or evidence-gathering plan
- Corrective action plan drafting or revision
- Internal control recommendations
- Policy, procedure, or template updates
- Staff guidance for implementing the corrective action
- Follow-up review of evidence or corrective action progress
What you receive:
Depending on the scope, you may receive:
- A clear summary of the issue and what needs to be addressed
- A practical corrective action plan
- A documentation checklist or evidence plan
- Recommended internal control improvements
- Draft response language or corrective action language
- Follow-up steps for staff, leadership, or subrecipients
Training, Technical Assistance & Office Hours
Starting at $2,500
Grant compliance does not work if only one person understands the rules.
GrantCraft provides plain-English training and technical assistance for program staff, finance staff, leadership, and subrecipients. Sessions are designed to be practical, friendly, and usable — not a regulation lecture.
The goal is to help people understand what the rules mean in daily grant management: what documentation to keep, what questions to ask, what risks to watch for, and when to slow down before a small issue becomes a finding.
Common training areas:
- Grant Documentation Basics: What needs to be retained, how to support costs, and what a monitor or auditor may expect to see.
- Invoice and Reimbursement Review: How to review backup documentation, identify missing support, and communicate follow-up questions.
- Subrecipient Monitoring: Risk assessment, desk reviews, monitoring reports, corrective action, and documentation standards.
- Allowable Costs and Cost Principles: Allowability, allocability, reasonableness, direct costs, indirect costs, match, cost share, and program income.
- Procurement and Contractors: Subrecipient versus contractor determinations, procurement documentation, and common risk areas.
- Corrective Action and Audit Readiness: How to respond to findings, strengthen internal controls, and prepare grant files for review.
Compliance Desk Retainer
Starting at $1,500/month
Some organizations need more than a one-time review, but less than a full-time grants compliance officer.
GrantCraft offers limited monthly support for organizations that need recurring access to senior-level grant compliance guidance, document review, and practical problem-solving.
Retainer options:
Light Advisory Desk — starting at $1,500/month
Best for occasional questions, one monthly call, and light document review.
Standard Compliance Desk — $2,500–$3,500/month
Best for recurring support, office hours, document review, and practical compliance guidance.
PTE Monitoring Support — $4,500–$6,000/month
Best for pass-through entities that need help with monitoring calendars, desk reviews, corrective action tracking, and subrecipient technical assistance.
Retainers are typically structured with a three-month minimum and a clearly defined monthly scope.